The scheduling tool will then give alternative meeting times that don’t result in such clashes. This is the clever bit! Once all meeting details have been populated, (attendees, time/date etc.) Teams highlight people in red that have scheduling clashes with the meeting. Once having clicked ‘New meeting’ a form will appear into which the meeting information can be inserted. ‘New Meeting’ allows you to organise and check who can attend the meeting in advance by using a scheduling feature. It opens a window where you can add the people you want to attend. ‘Meet now’ is a quick method to launch a meeting immediately. There are two options you are then offered to launch a meeting ‘New meeting’ and ‘Meet now’. The most common way to schedule or launch a meeting within teams is through the ‘Calendar’ tab to the left of the window. To avoid people forgetting to attend, you can trigger reminder emails also. Upon clicking send, everyone you have invited to take part in the meeting will receive an email with the meeting information. An option is also available to make the meeting a recurring one.Īlternatively, you can go straight to this meeting window from your calendar by clicking ‘New Teams Meeting’ without selecting a time, as shown below. Finally select when the meeting will start and finish. Insert a title and then add required and optional attendees as appropriate. The meeting window then changes, letting you insert the particular details for your meeting. Then select ‘Teams Meeting’ from the ribbon. This in turn will make a meeting window appear with the time you have selected already filled for you, for example:ģ. Double-click the calendar to select the date and time for your meeting. To arrange group meetings, bring up the relevant group calendar. Go to your calendar at the bottom left of the Outlook window to begin.Ģ. Because of this, it is therefore more likely to be the most popular way in which to schedule Teams meetings.ġ. With email remaining an integral communication method in the majority of workplaces, for most, Outlook is the go-to application. This feature allows users to organise meetings through the Teams app or through Outlook. One example of this is when scheduling team meetings. In Microsoft 365 there are often many ways to achieve the same goal.
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